Personal Shredders - Good and Bad
One of the early stage, typical solutions to shredding is to acquire a "personal" shredding device from one of the office supply stores. However, these shredding devices are very limited in a variety of ways. The most important limitation might be described as boxes or pounds of paper per hour. These devices will not shred any kind of volumes. The reason is the limitation of being able to only submit a few pages into the shredder at any one time. If you have 500 sheets to shred, you willl likely divide them up into groups of 5 or 6 sheets at a time to insert into the shredder. If you insert too much, the machine will jam. Read further to see the other drawbacks of a personal shredding including SAFETY.
What Should Be Shredded
A professional paper shredding program can help you be in compliance with the various State and Federal Laws. These laws mandate that you protect the private information of your employees, customers and patients. In order to be compliant with the various state and federal laws and protect yourself, stockholders, employees, and customers/patients, you should destroy all confidential and outdated material.
- Shred any document, which contains confidential material (designs, proposals, plans, and drafts of such information.)
- Shred any document which could be used for the purpose of identity theft (social security numbers, customer lists, credit applications, tax returns, etc).
- Shred any document which could cause harm in the hands of criminals or competitors (canceled checks, price lists, business plans, credit card numbers)
- Shred any document which is mandated to be protected by privacy laws such as HIPAA (health care), GLB (financial) or FACTA (general).
- Shred any papers which could cause harm to you or others in the hands of criminals.
Click here to see many examples of documents which should be routinely shredded.
Frequently Asked Questions
The following are frequently asked questions about shredding. Since this is the association's website, we represent many different shredding companies all across the country. Each one may have a different policy on these subjects, but the following are general answers to the common questions which would apply to most if not all members of the association.
Do I need to remove staples and paper clips?
No, you can leave small metal items in the paper and the shredder will shred it too. However, please remove binder clips and larger pieces of metal.
What types of material do you shred?
All members shred all types of papers. Some members can destroy other materials too, such as electronics, plastics and other goods. If you need other material shredded, please call the member in your area.
What size of jobs do you complete?
We complete jobs as small as a couple boxes to jobs as large as a 1,000 boxes. Call us and tell us what you need shredded.
Who pays for the locked containers or bins you place in our facility?
If you are a regularly scheduled shredding customer, the bins are placed free of charge.
Do I need to sign a contract?
You can call us whenever you have sufficient volume of material to be shredded. We will work on an on-call basis. However, if you know when you want us to come by periodically, we can set you up on a regular schedule such as monthly, weekly, bi-weekly, etc.
Where is the material shredded?
There are two types of service. Some shredding companies bring a shredding truck to your facility to shred the material right there in front of you. Others load the material to be shredded into a secure and locked truck and take it back to the home facility to be shredded by a stationary shredders. They are pretty much equal in security.
How the Data is Stolen
According to the BBB, most identity thieves still obtain personal information through traditional means, rather than electronic means. Where the method of theft is known, almost 70% of information was obtained by dumpster diving and physically stealing the data, versus 11% obtained online. This includes dumpster diving, theft of mail, wallets, checkbooks etc.
One of the best self-defense measures businesses can implement is to shred information before discarding it. Even the smallest business can afford an to outsourse their shredding to a professional shredding company. Staff members should be instructed to place all confidential information into a locked bin or other location until it can be picked up and shredded by a professional.